Implementation of a Prototype-Based Logistics Information System at the Blood Transfusion Unit of Indonesian Red Cross, Karawang Regency

Abstract

This study addresses critical operational inefficiencies within the logistics unit of the Blood Transfusion Unit (UTD) of the Indonesian Red Cross (PMI) in Karawang Regency, which currently relies on manual processes. The existing system presents significant challenges in data recording, retrieval, and reporting, leading to substantial delays and an inefficient workload for the dedicated staff. To mitigate these challenges, a prototype software development methodology was adopted, emphasizing an iterative development cycle and direct user involvement. The proposed system is designed to computerize inventory management, streamline operational workflows, and facilitate faster, more accurate data handling across various logistical functions, including goods requests, distribution, receipt, and purchasing. The implementation of this system is anticipated to yield substantial benefits, including a significant reduction in data errors, accelerated item search and transaction processing, and enhanced reporting capabilities. These improvements are expected to alleviate the heavy workload on logistics personnel, making the management of essential supplies more efficient and reliable for UTD PMI. This research not only contributes to the technical advancement of information systems but also demonstrates a practical application of these principles to solve critical operational challenges within a vital humanitarian organization, thereby improving the efficiency and reliability of a crucial public service. The emphasis on minimizing errors and accelerating data search directly addresses the core pain points, indicating a tangible improvement in service delivery and strategic capabilities.